The tech helping companies go paperless

There is no doubt that the pandemic has accelerated the transition to remote working faster than any of us could have expected. To adapt to such rapid change, businesses have had to rapidly invest in everything from video and conference calling tools, to security solutions, to ensure they can remain productive and safe with employees working from different locations.

As with anything, the devil is in the detail, and smaller problems such as document management, contract signing, and more can quickly cause significant friction when working remotely. Companies are looking for new ways to exchange and transfer documents, sign contracts, and store and secure any such virtual paperwork safely. Here, we take a look at some innovative companies helping businesses to go paperless.

Advanced UK provides electronic document management systems targeted at SMEs. The company works with Filestar, Xerox DocuShare with both cloud and on-premise solutions. Its software integrates with a company’s IT system so that documents can be stored electronically in a central repository for safe-keeping, with secure and controlled access and storage space-saving.

Such systems save space and prevent damage to documents, as well as helping to maintain GDPR compliance, while workers can also read, share and modify any document at the same time, removing issues with duplication. Intelligent document indexing means documents are tagged automatically with keywords to enable easy access.

Legalesign is an electronic signature platform for businesses, which combines contract management with signing workflows and advanced electronic signature so that companies can send, manage, and sign business contracts all online. It uses the PDF (Portable Document Format), a simple and efficient way to share documents between workers using different operating systems and devices.

Similarly, Signable’s document signing software lets you upload unlimited templates and users and offers flexible payment options, including a pay as you go plan, instead of locking users into a contract. Its clean interface and range of drag and drop fields to input data make it easy to navigate and speeds up the process.

Copenhagen-based Templafy provides all-in-one document management solutions for enterprises worldwide and is designed specifically for larger businesses. Its tech helps to streamline tasks and cut downtime spent storing and searching for files. The company’s intelligence software recommends content to workers based on their level and role, while its cloud storage software lets users access documents from any location, and can be integrated with Microsoft Office 365 and G Suite, or CRM solutions like Salesforce.

Meanwhile, Documation provides software to automate back-office business processes such as Accounts Payable, purchasing, expense management, and sales order processing. Founded in 1993 with a vision for a more efficient and online future, the company is an expert in document management and business process automation aiming to simplify complex tasks, work across departments and integrate with any business system or industry, regardless of scale or size.

As lockdown lifts but remote working shows little sign of retreating, businesses face challenges in maintaining efficient processes. In a world where sustainability is increasingly key to a greener and better future, companies must ensure they leverage technology where they can to reduce their carbon footprint and improve compliance, security, and accessibility.

If you’re providing a solution to help companies manage their documents online, get in touch today.

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